An Overview of Sales Progression in Loop

Loop allows you to create a sales progression chain which will give you a full picture of the sale all in one place.

Loop Sales Progression Video Explainer - https://vimeo.com/user132824291/review/639523859/f963ec6cc6

You can access the Sales Progression And Chain Details from the 'Sales' tab on the Property File.  The Sales tab on appears on the Property File when an Offer has been Accepted.

Accepting an Offer in order to commence Sales Progression

In order to commence to the Sales Progression in Loop, you first need to accept an offer on a property. This can be done by following the instructions below.

1. Once you have received an offer on  a property > Navigate to that property file using the Properties tab on the left hand side or by searching for it in the IntelliSearch bar at the top of the screen.
2. In the property file Navigate to the 'Offers' tab across the top.
3. Click on the offer you want to accept, this will open the offer.
4. Click the 'Accept' button in the top of the offer screen.

Once the offer has been accepted, the property will move to the 'Under Offer' tab.

Setting up the Sales Progression file

1. Go to the property file > navigate to the green highlighted sales tab below the property details at the top of the screen
2. Click on 'Create a New Chain'. This will show you chevrons with 10 key milestones with the property data prepopulated from the buyer, seller and property files
3. You can click on the milestones to mark them as complete and add a note and date

Once the chain has been set up it will change to 'View Sales Progression Chain'

For properties that are already progressing, for example, exchanging, you can skip to that key milestone 

Creating a Memorandum of Sale & Confirmation of Sale Documents

Follow the instructions below to create your Memorandum of Sale document:

1. Go to your Under Offer Property File in Loop
2. Click on the 'Sales' tab
3. Click on the green accepted offer. The sales sheet will open
4. Click on the documents tab across the top of the sales sheet
5. Click on the Dropdown and choose Memorandum of Sale
6. Then press the 'Create' button
7. You will now see your draft document with the buyer, seller, solicitor, and offer information already pulled through. Edit what you need to then click 'Preview' to see what your document will look like before you generate
8. Once happy, click the 'Download' button to generate your document

Your document will automatically be saved in the property file and your Downloads file on your computer which makes it easy to attach to an email.

Building a Sales Chain

Loop allows you to also add other properties to the Sales Progression Chain to give you the full picture. You can add properties that you are listing as well properties that are listed by other agents

1. Open the Sales Progression Chain in the property file you want to add a linked property
2. You can add a property above or below the current property, depending on where it is in the chain. You can do this by clicking the 'Create Chain Link Above' or 'Create Chain Link Below' buttons
3. A Create Chain Link box will appear and you can enter the details
4. If the property is a property that you have listed you can choose the property from the dropdown in the 'Internal Property' box. This will populate the information from the property file
   • Note - if you have already created a chain on the property that you are trying to link, you will need to delete that chain for the property to appear in the internal property dropdown box
5. If the property is an not one of your listing you will need to press 'External Property' which will allow you to enter the details in the boxes below
6. Click 'Create'. The property will now appear in your chain

Once the chain is created, you will be able to update the milestones for that property when they happen.

Progressing Sales Milestones

You can create a full picture of where the sale of each property is by completing the milestones as they happen. You can do this by following the steps below:

1. Open the Sales Progression Chain in the property file you want to complete a milestone. You will see 10 grey chevrons
2. You can mark a milestone as complete by clicking on it. A text box will appear where you can add a note if you wish. This note will be stored in the Activity Log at the top of the page
3. Click 'Mark as Done'. This will turn the chevron green and add the date is was completed. This date cannot be changed but you can add a note against that milestone if the date is different
4. If you need to change a milestone back to Not Completed, you can do so by hovering over the chevron and clicking it when it turns red. You will then be able to add a not and 'Set as not done'

Marking Milestones as at Risk

You mark a milestone at risk if there is something that may mean that the sale may not progress. For example, if the survey has revealed something about the property they are not happy with. To do this follow the steps below.

1. Open the Sales Progression Chain in the property file you want to mark a milestone at risk
2. Hover over the milestone you want to make 'At Risk' and press the Orange Triangle in the top right corner
3. A text box will appear where you can add details
4. Click 'Set as At Risk'
5. An Orange triangle will now appear next to that milestone to signify it is at risk
6. You can remove the at risk by clicking the Orange triangle. A note box will appear, you can add the note and tick 'Mark as Done'
7. Click Save and this will remove the At Risk from the milestone

Notes and Activity

You can add notes next to any of the milestones in the Sales Progression Chain or you can add a General Note next to the property. To do this follow the steps below.

1. Click on 'Add Activity' above the completed chevron. This will open an 'Add Activity' text box
2. You can choose which milestone you wish to add a note to by clicking on the underlined 'Any Milestone'. This will open a dropdown menu for you to choose which milestone the note relates to
3. If you would like to add a general note you can leave it as 'any milestone'
4. Add the note in the text box
5. Click Add

Once you have added a note, it will appear in the Activity Log which is located in the top right of the screen

Falling Through a Sale

Before you Fall Through a sale, we recommend downloading and saving any documents associated with the sale.

If you haven't already set up a Sales Progression Chain, follow the instructions below:

1. Go to the sales tab on the property
2. Click on 'Create a New Chain'. above the sellers details
3. Enter the anticipated dates for the property exchange and completion (these can be any dates if you are about to fall the sale through)
4. Once the chain is added you will be able to fall the sale though on there. The box will appear in the top right hand corner
5. Click on Fall Though and then the property will be put back on the market for you

If you have a Sales Progression Chain set up, follow the instructions below:

1. Go to the sales tab on the property
2. Click on 'View Sales Progression Chain' above the sellers details
3. Click on Fall Though in the top right corner and then the property will be put back on the market for you