How to Create and Manage Applications in Loop

Introduction:

In Loop, managing applications, particularly in the Lettings module, is a crucial part of the rental process. Applications are akin to offers in sales but tailored for the Lettings sector. This article aims to guide users through the process of creating and managing applications within Loop software.

Creating Applications:

Applications can be initiated from various locations within the Loop interface. Here's a step-by-step guide to creating applications:

Accessing the Application Form:

Navigate to the desired location within Loop where you wish to create the application. This could be via the quick add button, options under applications, or directly from the property or renter's profile.

For instance, starting from the property screen is a common approach, but note that the application form remains consistent regardless of the entry point.

Entering Application Details:

Begin by selecting the property for which the application is being made. Since you're initiating from the property screen, this information is pre-filled.

Next, select the renter by searching and choosing from existing records in the system.

Specify details such as the rental amount, move-in date, holding deposit, lease type, start date, lease duration, earliest termination date, and tenancy renewal date.

Additional information such as rental conditions can also be added at this stage.

Proceeding with the Application:

Once all necessary details are entered, proceed to the next step.

Optionally, you choose to send out confirmation emails to the involved parties. These emails can be customized using templates available in Loop.

Application Status:

Applications in Loop typically have three main statuses: new application, accepted, and holding deposit received.

Other status options include withdrawal by the tenant and rejection.

Managing Applications:

Once an application is created, it's essential to manage it effectively through its lifecycle. Here's how you can manage applications in Loop:

Accepting an Application:

After consulting with the landlord and deciding to proceed, you can accept the application.

Upon acceptance, various options are available, such as sending confirmation emails and updating marketing statuses.

Receiving Holding Deposit:

If the holding deposit is received, mark it as received within Loop.

This action triggers the creation of a preparing tenancy, initiating tasks such as To Do's, paperwork and certifications.

Assigning Responsibilities:

Specify who will be responsible for managing the tenancy, whether it's an admin or another team member.

Updating Portal Status:

Adjust the property's status on external portals as per the progress of the application.

Conclusion:

Effectively managing applications in Loop is pivotal for a smooth rental process. By following the steps outlined in this article, users can seamlessly create, track, and manage applications, ensuring efficient communication and workflow throughout the letting process. For further assistance or inquiries, don't hesitate to reach out to Loop's support team.